OF THE CLASSIC CAR & TRUCK CLUB OF BEAUFORT LLC
CITY OF BEAUFORT, SC
COUNTY OF BEAUFORT, SC
This entity shall be known as the Classic Car & Truck Club of Beaufort LLC, a nonprofit organization, hereafter referred to as the Club.
Identity and Objectives
The Club is organized for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions of organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
The Club is an organization of hobby enthusiasts united for the purpose of restoring, maintaining, and driving cars and trucks of classic and antique vintage. For the purposes of Club business, these vintages are defined as being of twenty or more years of age, or if a kit or replica, purporting to be of twenty years or more of age. The Club will conduct its business in a manner that will earn acceptance, approval, and respect from the communities it serves.
To promote the enjoyment and preservation of all automobiles and to bring the owners and those interested together through a common interest. To create fellowship and a family atmosphere through the ownership, maintenance and driving of antique and classic vehicles.
To freely exchange ideas and information between individual members of the Club and with other clubs in the Low Country and Coastal Empire organized for similar purposes.
To promote civic and charitable activities.
Membership and Dues
Any applicant wishing to join the Club shall be of legal driving age, having been granted a full driver’s license for the state in which he/she resides.
While ownership of a classic car or truck is not required for joining the Club, it is expected that any applicant doing so will participate in the Club’s activities.
Dues shall be determined annually by the Executive Committee and approved by a majority vote. Dues shall be payable on January 1st of each year.
Any single membership shall be considered both individual and family inclusive, regardless of the number of vehicles conforming to the requisites stated in Section 2.2 above. For the purposes of conducting Club business, there shall be one vote per membership.
If other individuals of a family membership wish to gain voting privileges, they must become individual members of the Club as provided in Articles 3.1 and 3.2 above.
Special membership considerations. The general membership of the Club shall be empowered, upon recommendation of the Executive Committee, to create additional membership categories (Honorary, Lifetime, etc.) on a case by case basis. Such memberships shall have full voting privileges and be exempt from annual dues.
The Club shall not discriminate against any individual or other club on the basis of race, color, or religion.
All privileges of a member shall automatically terminate if a member’s dues and/or other monies owed are unpaid after final notice.
The Executive Committee may expel any member after he/she has been given an opportunity to refute any charges, allegations, and/or accusations against him/her at a hearing before the Executive Committee. Charges for termination of membership include, but are not limited to horseplay that endangers people and property and/or offensive remarks and behavior.
The elected officers of the Club shall be President, Vice President, Secretary, and Treasurer. An Executive Committee, comprised of the current officers and the immediate past president, shall meet as needed for the purpose of setting the agenda and making recommendations and proposals to be submitted to the Club membership at regular meetings. Any actions or decisions of the Executive Committee that have direct effect on the general membership shall be decided by a majority vote of the general membership.
The President shall be the Chief Executive Officer and spokesperson of the Club. It will be his/her responsibility to preside over Club programs, meetings, functions, and the appointment of necessary committees. If approved by a majority of members of the Club, the office of President may be held by two individuals jointly. In the case of Joint Presidency, the two Co-Presidents shall together have a single vote in all matters requiring voting by the members. In the case of a dispute between the two Co-Presidents, the Vice President shall have the casting vote.
The Vice President shall assist the President in his duties and presides in absence of the President.
The Treasurer shall accept, deposit, and make disbursement of all Club funds and the recording of those transactions. All contracts, checks, drafts, notes, and other orders for payment of money shall be signed in the name of the Club by the Treasurer or the President. The Treasurer shall give a verbal financial report at monthly meetings.
The Secretary shall keep the minutes of all meetings.
There shall be a position established called Membership Chairman. That position may be held by one of the Officers, or by another member who volunteers for said position. The Membership Chairman shall maintain all membership records. This position shall have no term limit. The Club website and calendars will be maintained on a volunteer basis.
Elections and Voting Procedures
Each membership shall have one vote. A quorum in any meeting in which voting is required shall be defined as simple majority of voting members in good standing attending the meeting. As regards the Executive Committee, three of the four regular officers present shall constitute a quorum.
Nominations for office shall take place in November of the current calendar year, with solicitation of volunteers for all positions to be sought first. Elections shall be held in December at the Annual Meeting. Election to office shall be by majority vote of the membership present at the Annual Meeting in December. Each membership shall have one vote. In accordance with Section 5.1 above, a quorum shall be defined as simple majority of voting members in good standing at the Annual Meeting. Term of office shall be for one year only for all officers. Outgoing officers may run for additional terms in office, if nominated and elected. New officers will take office in January of the New Year.
Special Elections will be held in the event any office becomes vacant. Nominations will be opened at the next regular meeting. A vote will be taken and the consenting nominee shall take office immediately.
Regular Meetings. The regular meeting of the general membership will be held monthly on the first Tuesday of each month, or at the discretion of the majority of members. The purpose of the Regular Meetings shall be to receive reports of officers and committees, and for any other business that may arise.
Annual Meetings. The Regular Meeting on the first Tuesday of the month in December each year shall be known as the Annual Meeting and shall be for the purpose of electing officers as well as other normal business of the Regular Meeting.
The President will preside over all meetings, recognizing members and guests, and will conduct the business of the Club according to Roberts’ Rules of Order, Revised.
The Executive Committee shall meet on the second Tuesday after the meeting of the general membership, or as set by the President.
No part of the net earnings of the Club shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Club shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article 2.1 hereof. No substantial part of the activities of the Club shall be the carrying on the propaganda, or otherwise attempting to influence legislation, and the Club shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, this Club shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this Club.
No person, firm or corporation shall ever receive any dividends or profits from the undertaking of this nonprofit organization and upon dissolution of this organization, all of its assets remaining after paying all costs and expenses will be distributed to organizations which have qualified under Section 501(c)(3) of the Internal Revenue Code.
The Bylaws of this nonprofit organization may be amended by the Executive Committee only after approval of the majority of voting members attending a regular meeting. Such proposed amendments shall be published at least thirty (30) days prior to submission for approval.
These Bylaws approved by the Classic Car and Truck Club of Beaufort LLC this ______ day of May, 2019.
By: ______________________________ ______________________________
Co-President Chairperson, Bylaws Committee
Co – President